The role

Are you professional, resourceful, and committed to delivering high-quality work? Are you looking for a position in a dynamic environment where teamwork is valued? We would like to meet you!

ROBIC is currently seeking an assistant recognized for their organizational skills, attention to detail, and ability to collaborate effectively. The selected candidate will support highly skilled patent professionals in their respective fields (engineering, science, etc.) and will play a key role in the day-to-day management of intellectual property files. Not familiar with the field of patents yet? We will provide the training you need to succeed in this role.

Founded in 1892, ROBIC is an internationally renowned firm bringing together professionals with diverse expertise, including lawyers, scientists, and engineers specializing in intellectual property and business law. In 2023, ROBIC joined the IPH Limited group, an international network of intellectual property firms operating across ten jurisdictions and serving clients in more than 25 countries.

WHY JOIN THE ROBIC TEAM?

• To be part of a people-centered and dynamic team
• To enjoy a flexible 35-hour work week that supports work-life balance
• To have the option to work remotely up to 3 days per week
• To benefit from every second Friday off year-round through a time-banking program
• To access a wide range of employee benefits, including: group insurance, a retirement savings plan with employer contributions, sick days, years of service recognition programs, peer recognition initiatives, vacation days available from your start date, telemedicine services for you and your family, an employee assistance program, OPUS discounts, an on-site gym, and more
• To be part of a team where your ideas and perspectives are valued
• To work in a bright, fully renovated office space, easily accessible by public transit, with free coffee available at all times
• To join an employer recognized among the “Best Workplaces in Professional Services” nationwide in 2024 and 2025, and certified as a “Great Place to Work” for the past three years

Responsibilities

• Provide administrative and document support to patent professionals
• Prepare, review, format, and send correspondence and required documents in both French and English
• Manage and update electronic patent files
• Follow up with clients, foreign associates, and patent offices
• Ensure deadlines are met and files progress smoothly
• Participate in filing documents on various platforms and updating records in management systems
• Work closely with internal teams to deliver high-quality service
• Conduct research in various databases
• Perform any other related duties as required by the role

Requirements and skills

• Technical diploma (DEC) or vocational diploma (DEP) in office administration or secretarial studies, or equivalent experience
• Excellent communication skills in French and English, both spoken and written
• Proficiency in Word and good knowledge of the Microsoft Office Suite
• Professionalism and sound judgment
• Proactive with strong organizational skills
• Ability to work independently, show initiative, and resourcefulness
• Accuracy and attention to detail
• Ability to manage priorities and meet deadlines
• Excellent interpersonal skills and a strong team spirit

We are looking for a standout candidate who will bring administrative expertise to support our professionals. We offer a competitive salary and a comprehensive range of distinctive benefits, all within a warm and stimulating work environment.

In 2024 and 2025, ROBIC was recognized among the Best Workplaces in Professional Services in Canada, in addition to being proudly certified as a Great Place to Work for three consecutive years based on feedback from our team members. These recognitions reflect our genuine commitment to the well-being of our people. At ROBIC, we firmly believe that everyone plays an essential role in fostering a positive, caring, and inclusive workplace culture. We are dedicated to continuously evolving and implementing best practices to ensure our team members are simply happy.

Our firm is also a proud member of the LLD (Legal Leaders for Diversity and Inclusion) network. By being part of this network, we reaffirm our commitment to providing all team members with an inclusive work environment that values diversity, equity, and inclusion—where everyone feels welcomed and empowered to reach their full potential. We believe in and uphold the principle of employment equity, and we encourage all qualified candidates representing the diversity of our communities to apply.

We invite those who share our passion to join us and contribute to our continued success. Interested candidates are asked to submit their application promptly. We are already very excited about the opportunity to get to know you!