The Opportunity

Are you looking for an opportunity to dive into the world of intellectual property and contribute directly to filing innovative patents? If you are detail-oriented, organized, and enjoy working in a team, this position could be for you!

We are looking for a motivated and collaborative Patent Paralegal to join our Montreal office. You will be part of a close-knit team of eight paralegals, under the supervision of the Patent Department Manager.

Founded in 1892, ROBIC is an internationally renowned firm bringing together professionals with diverse expertise, including lawyers, scientists, and engineers specializing in intellectual property and business law. In 2023, ROBIC joined the IPH Limited group, an international network of intellectual property firms operating across ten jurisdictions and serving clients in more than 25 countries.

WHY JOIN THE ROBIC TEAM?

• To be part of a people-centered and dynamic team
• To enjoy a flexible 35-hour work week that supports work-life balance
• To have the option to work remotely up to 3 days per week
• To benefit from every second Friday off year-round through a time-banking program
• To access a wide range of employee benefits, including: group insurance, a retirement savings plan with employer contributions, sick days, years of service recognition programs, peer recognition initiatives, vacation days available from your start date, telemedicine services for you and your family, an employee assistance program, OPUS discounts, an on-site gym, and more
• To be part of a team where your ideas and perspectives are valued
• To work in a bright, fully renovated office space, easily accessible by public transit, with free coffee available at all times
• To join an employer recognized among the “Best Workplaces in Professional Services” nationwide in 2024 and 2025, and certified as a “Great Place to Work” for the past three years.

Job Responsibilities

• Prepare documents and forms required for patent prosecution and industrial design registration in Canada, the United States, CIPO, and abroad through foreign associates
• File patent applications with various authorities
• Communicate with the Canadian Patent Office and other relevant authorities abroad to obtain information related to a patent application or patent
• Communicate regularly with clients and foreign associates (information sharing, confirmations, follow-ups, and inquiries)
• Provide cost estimates to clients
• Monitor files and manage deadlines
• Conduct legal research (using traditional tools and electronic databases) and draft memoranda
• Perform any other related tasks associated with patents.

Education and skill requirements

• Bachelor’s degree in administration or any other relevant field
• Work experience in an administrative role
• Excellent command of French and English, both spoken and written
• Proficiency in Word and knowledge of the Microsoft Office Suite
• Experience in patents or intellectual property (an asset)

• Autonomy and organizational skills
• Strong communication skills
• Attention to detail and accuracy
• Adaptability
• Ability to manage priorities.