We are seeking an organised and proactive Office Support Coordinator to join our Brisbane office on a part-time basis (3 days per week).

As theOffice Support Coordinator, you will provide reception, administrative and office support services to ensure the smooth day-to-day operation of the Brisbane office. This role is responsible for managing front-of-house activities, coordinating office requirements, assisting with facilities requests, and supporting operational and administrative tasks as required.

About the Role

Reporting to the Operations Manager, you will play an important role in supporting the day-to-day operation of the Brisbane office by:

• Maintaining a professional and welcoming reception area and providing a positive experience for visitors, clients and staff.
• Managing deliveries, general enquiries, incoming and outgoing mail, and providing support with Sydney office calls as required.
• Coordinating maintenance requests and consulting with building management, contractors and external service providers to support office maintenance, safety and operational requirements.
• Monitoring and reporting facility issues, coordinating quotes and service scheduling, and maintaining accurate service agreements and maintenance records.
• Providing administrative support to the Operations Manager and assisting with office coordination activities, office procedures and documentation.
• Assisting with the preparation and distribution of internal communications, newsletters, town hall presentations and other staff communications.
• Updating and maintaining content on the intranet and SharePoint sites.
• Promoting a safe and compliant workplace by supporting health and safety initiatives, emergency procedures, safety protocols and workplace compliance activities.
• Providing office support for Brisbane-based staff and contributing to the smooth day-to-day operation of the office.

About You

To be successful in this role, you will bring:

• Previous experience in administration, reception or customer service.
• Strong verbal and written communication skills.
• Strong organisational skills, attention to detail, and the ability to prioritise tasks, manage competing demands and meet deadlines.
• Intermediate proficiency in Microsoft Word, Excel and PowerPoint.
• A professional and welcoming approach when interacting with staff, clients and visitors.
• The ability to work independently and as part of a team.
• Experience assisting with internal communications, including preparing and distributing staff updates, newsletters, presentations or similar materials.
• Experience updating intranet content and supporting newsletter updates.

Experience within a legal firm, professional services environment or supporting office coordination, facilities requests and administrative activities in a corporate environment will be highly regarded but is not essential.

About Us

Spruson & Ferguson is one of the Asia-Pacific's largest specialist intellectual property firms, with more than 480 professionals across 10 offices. As part of the IPH Group, we advise a diverse client base ranging from global organisations to innovative Australian businesses, helping protect, commercialise and enforce their intellectual property.

You'll work alongside some of Australia's leading IP lawyers on high-profile matters while building your career in a supportive and collaborative environment.

What We Offer

At Spruson & Ferguson, you'll join a collaborative and supportive national Operations team, working closely with colleagues across our Brisbane, Melbourne and Sydney offices. This varied role offers the opportunity to build your skills while making a meaningful contribution to the smooth day-to-day operation of our Brisbane office.

We offer competitive remuneration and a range of benefits, including:

• Paid parental leave of up to 18 weeks, plus 6 weeks partner leave.
• Leave Purchase Scheme (up to two weeks).
• One paid IP Day each year.
• Group Salary Continuance Insurance.
• Access to our Wellbeing Hub.
• Structured professional development programmes.

How to Apply

We encourage applications from Aboriginal and Torres Strait Islander peoples and people from diverse backgrounds. We are committed to providing a fair, inclusive and accessible recruitment process and will make reasonable adjustments where required.

If this opportunity sounds like the next step in your career, we'd love to hear from you. Please submit your resume and a cover letter telling us why you'd be a great addition to our team.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role. Please note, only shortlisted candidates will be contacted directly.